Compare the estimated all in employer cost of hiring in house vs. Winning Assistants, starting at just $10.91 per hour. Our estimates account for salary, payroll taxes, benefits, paid time off, and other employer overhead so you can estimate your potential monthly and annual savings.
Save an estimated 66% compared to hiring an in-house employee.
Estimates are based on an experienced healthcare administrative professional earning approximately $66,800 annually, including estimated payroll taxes, benefits, paid time off, recruiting, equipment, training, and employer overhead. Actual costs and savings vary.
Our model is designed to eliminate unnecessary employer costs while providing experienced healthcare professionals who become an extension of your team.
Avoid payroll taxes, benefits, paid time off, recruiting costs, office space, equipment, and other expenses associated with traditional hiring.
Access experienced healthcare professionals from established talent markets without compromising on communication, training, or reliability.
Reduce administrative staffing costs while reinvesting savings into patient care, technology, marketing, or practice growth.
Explore the basics of our virtual assistant services, from the tasks they handle to how they save you time and money. This section answers common questions and shows how our VAs can support your healthcare or business needs efficiently.
A virtual assistant is a remote professional who supports your practice with administrative, operational, billing, scheduling, and other day-to-day tasks. They become an extension of your team, helping you save time, reduce overhead, and improve efficiency.
Our virtual assistants support a wide range of operational and administrative responsibilities, including:
* Patient scheduling & appointment management
* Insurance verification & prior authorizations
* Medical billing & claims follow-up
* Medical scribing & documentation
* Referral coordination
* Patient intake
* Phone support
* Prescription refill coordination
* EMR/EHR updates
* Administrative support
* Medical coding support
Need something more specialized? There’s a good chance we can help.
Absolutely. Your virtual assistant can manage inbound and outbound calls using your practice’s VoIP phone system, assisting with scheduling, patient follow-ups, appointment reminders, insurance verification, referrals, and more—providing patients with the same professional experience they’d expect from an in-office team member.
Yes. If your role requires EMR/EHR access, your virtual assistant can securely access your systems using the permissions and access controls established by your practice. They can assist with chart updates, scheduling, patient records, administrative workflows, and other authorized tasks.
Every practice is different, but many providers reclaim hours every day by delegating administrative work.
For example, if you see 25 patients per day and spend just 5 minutes per patient on administrative tasks like charting, insurance verification, and follow-ups, that’s over 2 hours every day spent away from patient care.
If those 2 hours allow you to see just 4 additional patients per day, and your average revenue is $150 per visit, that’s an additional $600 per day, or more than $144,000 in additional annual revenue.
Combined with the payroll savings of hiring a virtual assistant instead of a traditional in-house employee, many practices find the investment quickly pays for itself.
Results will vary. This example is for illustrative purposes only and should not be interpreted as a guarantee of increased revenue, patient volume, or financial performance.
We specialize in healthcare.
We support hundreds of outpatient healthcare practices, including primary care, dental, dermatology, physical therapy, chiropractic, orthopedics, mental health, med spas, urgent care, specialty clinics, and many more.
Don’t see your specialty? Book a call—there’s a good chance we support it.
Yes. We recruit virtual assistants with strong English communication skills and evaluate communication throughout our hiring process. You’ll also have the opportunity to interview candidates before making your hiring decision to ensure they’re the right fit for your practice.
Security and compliance are built into every stage of our hiring process. Every virtual assistants completes HIPAA training, undergoes background screening, signs confidentiality agreements, and follows strict security protocols. We also support Business Associate Agreements (BAAs) when required, helping healthcare practices protect sensitive patient information.
Disclaimer: Information provided on this page is for general informational purposes only. Individual results, hiring timelines, pricing, responsibilities, available services, and implementation details may vary based on the role, specialty, business needs, and the terms of your service agreement.
Learn everything you need to know about working with Winning Assistants! From getting started to how we monitor and support our virtual assistants, this section answers key questions to ensure a seamless experience.
Getting started is simple.
1. Book a discovery call.
2. We recruit and vet qualified candidates.
3. Interview your top candidates.
4. Choose your virtual assistants and begin working together.
Most practices can begin interviewing candidates within days.
Yes. Your virtual assistant is typically scheduled to work during your practice’s business hours and time zone based on your agreed-upon schedule, allowing them to collaborate seamlessly with your team and patients.
We use productivity and time-tracking tools to help maintain accountability, attendance, and operational excellence. Our team also provides ongoing support throughout the engagement to help ensure long-term success.
Absolutely. You’ll interview your shortlisted candidates before making a hiring decision, ensuring you’re confident you’ve found the right fit for your practice.
We’re committed to helping you find the right long-term fit. If things aren’t working out, we’ll work with you to make it right. Eligible clients may qualify for our Money-Back Guarantee and Free Replacement Guarantee. Please refer to our guarantee terms for eligibility and conditions.
Yes. If your virtual assistant isn’t the right fit, we’ll work with you to find a replacement. Our goal is to build a long-term partnership by matching you with someone who fits your practice and team.
Yes. Many virtual assistants support multiple providers, departments, or team members, depending on your practice’s needs and workload. We’ll help determine the best structure based on your workflow and goals.
Security and compliance are built into every stage of our hiring process. Every virtual assistant completes HIPAA training, undergoes background screening, signs confidentiality agreements, and follows strict security protocols. We also support Business Associate Agreements (BAAs) when required, helping healthcare practices protect sensitive patient information.
Disclaimer: Information provided on this page is for general informational purposes only. Individual results, hiring timelines, pricing, responsibilities, available services, and implementation details may vary based on the role, specialty, business needs, and the terms of your service agreement.
Find everything you need to know about our pricing and packages. This section answers common questions about costs, commitments, and the flexibility of hiring multiple virtual assistants to fit your unique needs.
Our virtual assistants start at just $10/hour for qualifying roles. Final pricing depends on the position, experience, schedule, and responsibilities. Book a free consultation for customized pricing based on your practice’s needs.
No. We don’t require long-term commitments, giving you the flexibility to scale your team as your staffing needs evolve.
Absolutely. Many of our clients start with one virtual assistant and expand their team as they grow. Whether you need one person or an entire remote support team, we can help.
Disclaimer: Information provided on this page is for general informational purposes only. Individual results, hiring timelines, pricing, responsibilities, available services, and implementation details may vary based on the role, specialty, business needs, and the terms of your service agreement.
